Club Administration

EXAMPLE CONSTITUTION

Official Constitution of the Crosby Park Cricket Club 1995 (Amended 1998, 2002)

1. Name
The name of the Club shall be the 'Crosby Park Cricket Club Incorporated', hereinafter referred to as the 'Club'.

2. Colours
The colours of the Club shall be Gold and Maroon.

3. Objectives
The objectivs of the Club shall be:

  • To foster the game of cricket in the Brisbane area as defined by the Queensland Cricket Association Limited, hereinafter referred to as QC.
  • To purchase, lease, hire or by any other (legal) means acquire any real or personal estate necessary or convenient for the purposes of the Club.
  • To buy, sell, supply and deal in all kinds of apparatus and all kinds of provisions, liquid and solid, required or used by members of the Club.
  • To hire and employ all classes of persons whose services may be deemed necessary for the purposes of the Club.
  • To invest the monies of the Club not immediately required for any of its objects in such a manner as from time to time may be determined.
  • To take part in inter-club and all other cricket matches, including matches played within the city of Brisbane and elsewhere, subject to the authority in every case where such exists of QC.
  • To do all such other lawful things as are incidental or conducive to the attainment of the objects aforesaid or any of them.

4. Membership and Management
Membership shall be open to all persons subscribing to the objects of the Club and paying the prescribed subscription. There shall be two categories of membership; full (playing) membership and associate (non-playing) membership. No restrictions shall be imposed on any person by virtue of religious or political beliefs, sex, race or age, but the Committee shall have the right to refuse membership to any person without assigning any reason therefore. A member may resign from the Club by notifying the Secretary in writing of the intention so to do and upon such resignation being accepted by the Committee, he or she shall cease to be a member of the Club.

At any Annual General Meeting of the Club, a Life Member or Members on the nomination of the Committee, can be elected, such election to be on account of some special service or services rendered to the Club. A Life Member shall be entitled to attend and vote at all general meetings of the Club and shall have other such privileges as may be decided upon from time to time by the Committee.

At the Annual General Meeting of the Club a committee comprising the following shall be elected: President, Secretary, Treasurer, Club Captain, seven Committee members (of which one member shall be the assistant Club Captain

At the Annual General Meeting, a Patron, Honorary Vice-Presidents (any number) and an Honorary Auditor shall also be elected.

The Committee shall hold office until the next Annual General Meeting to that at which it was elected. Each member of the Committee shall be eligible for re-election.

The position of any Committee member absent for three consecutive meetings without leave of absence shall automatically become vacant. Acceptance of an apology shall be deemed grant of such leave.

The Committee shall have the power to co-opt up to two further Committee members and may fill casual vacancies.

The immediate Past President shall ex officio be a member of the Committee.

The Committee shall be responsible to the Club.

The Club or Committee may appoint subcommittees. The Chairperson of the Committee (who shall be elected by the Committee at the first Committee meeting) shall ex officio be a member of all such subcommittees.

The immediate Past President shall ex officio be a member of the Committee.

5. Meetings
The Annual General Meeting shall be held in August or September each year. At least fourteen (14) days notice of each meeting shall be given to each member by pre-paid letter posted to the member's last known address, but accidental omission to give notice shall not invalidate the meeting.

The notice must state the time, date and place of the meeting.

The business of the Annual General Meeting shall be:

  • to receive the Annual Report and Statement of Accounts
  • to elect a Committee for the ensuing year
  • to consider motions of which due notice has been given or which any member, with the permission of the meeting, may introduce
  • to dispose of any other matter which may be, consistent with the constitution, introduced at such a meeting.

At the Annual General Meeting the President, if present, shall chair the meeting. If the President is absent at the time the meeting is due to start, the members shall elect a person to chair the meeting from those members present.

Nominations for office bearers may be made at the Annual General Meeting.

Any elections required shall be by secret ballot. Any equality in voting shall be resolved in favour of the retiring candidate (if any) or otherwise by ballot. In the event of a ballot, scrutineers shall be elected by the members present; the voting papers shall be destroyed after the results of the ballot have been announced.

Each member personally present at any meeting shall have one vote and, in the event of an equality of voting on any matter, the Chairperson of the Meeting shall have a second or casting vote, as well as the first or deliberative vote. All voting may be by show of hands but if any member present should require the voting to be by way of ballot, thereupon such vote shall be taken by ballot in the ordinary way.

The quorum for Committee meetings shall be one-third of the Committee and for General Meetings the quorum shall be one-sixth of the financial members of the Club.

A Special General Meeting may be called by the Committee at any time, and shall be called upon receipt by the Secretary of a requisition stating therein the object of such a meeting and signed on behalf of not less than one-sixth of the financial Club members. Such meetings shall be called within fourteen (14) days of receipt of such requisition and not less than seven (7) days notice shall be sent to all Club members.

General Meetings shall not be in camera.

6. Subscriptions
The subscriptions shall be set by the Committee as soon as possible after the date of the Annual General Meeting.

Subscriptions shall be due on the date set by the Committee provided that the aforesaid date is advertised to all members.

Differential subscriptions may be levied at the discretion of the Committee.

A member shall not be deemed to be unfinancial until the set subscription is three months in arrears.

7. Finance
True accounts shall be kept of all monies received and expended by the Club. At least once a year, the accounts of the Club shall be examined and an Income and Expenditure Account and Balance Sheet prepared and the correctness of the accounts and balance sheets ascertained by one or more auditor(s).

The financial year of the Club shall end on the thirtieth day of June (30 June) each year, and the accounts shall be audited and certified by the Club's auditor(s) and shall be submitted to the Annual General Meeting.

The Committee shall be empowered to invest the funds and property of the Club upon such securities as the Committee shall from time to time think fit.

The Committee, on behalf of the Club and subject to the approval of a General Meeting or Special General Meeting of members, shall be empowered to borrow upon the security of the Club's real and personal property such monies as may from time to time be required for carrying on the activities of the Club or for providing additional facilities and benefits for the members or for any other purpose connected with the objects of the Club and may authorise the execution of any and all such mortgages, pledges, or securities as may be necessary to secure the repayment of such monies.

8. Dissolution
The Club shall be dissolved if:

i. a resolution to this effect is carried by a General Meeting, fourteen (14) days of notice of the proposed resolution having been given

ii. financial membership drops to ten or less members.

If upon the dissolution of the Club there remains, after satisfaction of all debts and liabilities, any property or funds whatsoever, the same shall not be distributed or paid among the members of the Club but shall be transferred or given to some other Club or institution having objects similar to those of the Club, to be determined by members of the Club at or before the time of dissolution, and in default thereof as may be directed upon application to the Supreme Court of Australia in that behalf.

9. Amendments
The constitution may be amended by a three-fifths majority at a General Meeting provided seven (7) days notice of the proposed amendment has been given to all members.

10. Interpretation
Any doubt arising as to the application or meaning of any clause shall be decided by the Committee whose decision will remain until altered by a vote of a General Meeting, whose decision shall then be final and conclusive.

If any case occurs which, in the opinion of the Committee, is not provided for in this constitution, it shall be determined by the Committee in such manner as deemed expedient.

11. Suspension and Expulsion
Any member may be expelled or suspended from membership at the discretion of the Committee, provided that such a member shall have the right of appeal to a General Meeting. Voting on this issue shall be by secret ballot both in the Committee and in the General Meeting.

12. Copies of Constitution
The Secretary shall supply a copy of this constitution, without charge, upon reasonable request, to any new member or existing member.

13. Custody and Use of Common Seal
The Club shall have a Common Seal, which shall consist of the words 'Crosby Park Cricket Club Incorporated'. The seal shall be kept in the custody of the Secretary and shall only be affixed by the Secretary to documents at a meeting of the Committee and in pursuance of a resolution of the Committee; the affixing of the same shall be attested by at least two members of the Committee.

14. Registered Office
The registered office of the Club shall be in Brisbane, or any such other place as the Committee shall from time to time appoint.

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